HSRA Project TeamUP Coordinator
HSRA Project TeamUP Coordinator
Position Title & Department:
HSRA Project TeamUP Coordinator; School of Leadership and Education Sciences
Posting #
5477
Department Description:
Rooted in social justice, led by compassion, inspired by curiosity, driven by a shared vision.
Mother Rosalie Hill Hall on the University of San Diego campus is home to the School of Leadership and Education Sciences' (SOLES) vibrant and vision-driven collective of academic departments, centers and institutes. Here, we combine innovation with introspection, academics with real-world application, and study with social impact.
Our nationally-accredited programs span the realms of leadership, teaching and counseling, both at graduate and undergraduate levels. They're all approached with an emphasis on social justice, multiculturalism and a determination to forge a better world together.
University Description:
The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.
Detailed Description:
This is a full-time, temporary, benefit-based position with an anticipated end date of June 30, 2029. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.
The Project Coordinator will work under the supervision of the Health Resource and Service Administration (HRSA) funded Project TeamUP Director and will be responsible for the operational management of the training grant and partnership development activities, as well as all program evaluation data collection and reporting responsibilities.
Duties and Responsibilities:
Assist with HRSA monitoring and reporting:
- Assist with data collection, entry, management and analyses for all project initiatives.
- Assist with HRSA required reports and research evaluation efforts.
- Attend monthly meetings with HRSA Project.
- Support any new grant applications.
Assist with HRSA Project TeamUP student stipend allocation:
- Assist with informational sessions for interested CMFT/HSON students.
- Coordinate with CMFT and HSON staff to circulate application information to eligible students.
- Manage the application portal and prepare applications for grant leadership to review.
- Schedule and attend group interviews.
- Communicate decisions to students.
- Process student payment information and prepare quarterly stipend allocation payment requests.
- Communicate with grants accounting and payroll, as needed.
Assist with student professional development funding allocation:
- Develop and manage all application processes for identified professional development opportunities (e.g. conferences, off-campus training).
- Coordinate with CMFT and HSON staff to circulate announcements to students.
- Prepare applications for project leadership review.
- Communicate decisions to students.
- Assist students with travel arrangements and reimbursement requests.
- Provide professional support to current students.
- Communicate with grants accounting and payroll, as needed.
Assist with student service-learning activities:
- Solicit student interests and preferences.
- Coordinate and communicate student assignments.
- Collaborate with community partners to maintain mutually beneficial, ongoing relationships.
- Host and facilitate event run-throughs, providing structured feedback on student content and delivery.
- Support and attend student-lead workshops.
Coordinate Continuing Education Events:
- Coordinate with event presenters to develop learning objectives.
- Prepare announcements, registration materials, course evaluation forms, and CE certificates according to CPA and NBCC requirements.
- Develop and monitor the registration process and track requests for CE credits.
- Enter and score evaluation data, prepare evaluation and attendance reports, and submit them to CPA/NBCC within the required deadline.
- Monitor renewal cycle for CE approval.
Assist with project-related event planning:
- Schedule rooms for all relevant project events (e.g., stipend recipient meetings, workshops, seminars, case simulation events).
- Oversee registration and day-of logistics.
Oversee project website maintenance:
- Update project initiative information, as needed.
- Create MyPostings of project activities for USD-wide circulation (e.g. student spotlights, alum updates, professional development activities).
- Prepare photos and videos for upload on website.
- Assist with Digital Clinical Resource Library development and maintenance.
- Communicate and coordinate with USD ITS- Web Services Team, as needed.
- Plan all program meetings, including biannual Advisory Committee meetings and site meetings/trainings.
Assist with prospective student and community outreach:
- Collaborate with CMFT and SOLES admissions staff to support outreach and recruitment efforts, as needed.
Special Conditions of Employment:
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements:
Minimum Qualifications:
- Undergraduate degree in a related field and research experience is required.
Preferred Qualifications:
- Advanced degree in one of the targeted disciplines (MFT, Counseling, or Nurse Practitioner) is preferred.
Performance Expectations - Knowledge, Skills and Abilities:
- Strong ability to use software and implement programs to accommodate and enhance existing databases, spreadsheets, and tracking systems (e.g. G Suite, Salesforce, Qualtrics, Cascade, Panopto, Concur, Workday).
- Demonstrated ability to work effectively with a diverse faculty, staff, students, and administrators.
- Some experience with program coordination or evaluation research.
- Must possess strong organizational, time management, and analytical skills.
- Must possess strong ability to function well independently, taking initiative and setting priorities in a dynamic environment with frequent interruptions and deadlines.
- Strong ability to prioritize workload effectively.
- Demonstrated skill in both oral and written communications.
Posting Salary:
$35.00 - $36.00 per hour; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
Special Application Instructions: Resume and Cover Letter Required
Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.
Additional Details:
37.5 Hours per week
Closing date: Open until filled
Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.
To apply, visit https://jobs.sandiego.edu/cw/en-us/job/497252
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