General Application: This is a general application which allows candidates to submit a resume for review to be considered for possible future opportunities.

Do you have a experience as a Project Coordinator?

Work with the best staffing firm in St. Louis to help you find your next opportunity! Ultimate Staffing is always seeking talented professionals to help support our clients' hiring needs whether they are contract, contract to hire, or direct hire. Client's needs can vary from hybrid, remote, or fully onsite. All candidates must be in the local area- St Louis, MO or St Clair Country, IL.

The Mid-Level Project Coordinator plays a pivotal role in supporting the execution of various projects, ensuring that all tasks are completed on time, within scope, and on budget. This role involves coordinating between different teams, maintaining project documentation, tracking progress, and providing support to project managers. The ideal candidate will have strong organizational skills, attention to detail, and experience in managing project timelines, resources, and stakeholders.

Key Responsibilities

Project Support: Assist in the planning, execution, and monitoring of project phases from initiation to closure.

Coordination: Serve as the primary point of contact for team members, clients, and stakeholders, ensuring clear and timely communication.

Scheduling & Meetings: Organize project meetings, prepare agendas, and document meeting minutes. Ensure follow-up on key action items.

Resource Management: Track project resources, including personnel, materials, and budgets, and report any variances to the project manager.

Documentation: Maintain accurate project documentation, including schedules, task lists, progress reports, and project status updates.

Timeline Tracking: Monitor project timelines and key milestones to ensure deliverables are met on time and alert the team to potential risks or delays.

Issue Resolution: Identify and escalate project risks and issues, and assist in developing mitigation strategies.

Quality Control: Ensure that project deliverables meet quality standards and comply with organizational requirements.

Reporting: Prepare regular reports on project progress, risks, and outcomes for project stakeholders.

Vendor Coordination: Collaborate with external vendors and contractors, ensuring alignment with project objectives and timelines.

Requirements

REQUIRED Bachelor's degree in Business Administration, Project Management, or a related field (or equivalent work experience).

3-5 years of experience in project coordination or a similar role.

Strong organizational and time management skills.

Excellent verbal and written communication skills.

Proficiency in project management software (e.g., MS Project, Asana, Trello, or similar).

Ability to manage multiple projects simultaneously and prioritize tasks effectively.

Strong attention to detail and problem-solving skills.

Experience with budgeting, forecasting, and resource allocation.

Ability to work collaboratively in a team-oriented environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.